E-invoicing for businesses: fast, secure and Peppol-compliant
With e-invoicing, you automate the entire processing of incoming invoices, from receipt to booking. Fully digital, auditable, and compliant with current laws and regulations.
Incoming e-invoices
Peppol access point · connectedManual invoicing costs time and increases compliance risk
Traditional PDF or paper invoices are not machine-readable and must be processed manually or via OCR. That costs time, increases the risk of errors, and makes it harder to comply with growing regulation.
See how ISPnext solves this ›Manual processing
PDF and paper invoices must be processed manually or via OCR, which costs time and is error-prone.
Compliance risk
E-invoicing regulation is expanding rapidly within the EU, with a risk of non-compliance without structured processing.
Limited auditability
Without a digital audit trail, it's difficult to fully trace and substantiate invoices for audits.
Fragmented systems
Invoices from multiple channels and formats don't always connect well with existing ERP systems.
Who is E-invoicing suitable for?
E-invoicing is relevant for organizations that want to digitize and automate their financial processes in a compliant and scalable way.
Finance Manager
Benefits from faster, more accurate, and fully digital invoice processing with improved workflow control.
CFO
Gains strategic insight into cost control, risk reduction, and real-time visibility into obligations to support data-driven decision-making.
IT Manager
Ensures a secure, scalable integration within the existing system architecture while staying compliant with current e-invoicing standards.
E-invoicing in 5 steps
Curious how complying with e-invoicing works in practice? From receipt to booking, this process runs fully automated.
Receiving the invoice
Invoices arrive via networks such as Peppol, in formats like XML and UBL, and are automatically recognized.
- Invoices arrive via networks such as Peppol
- Support for XML, UBL, and other file formats
- All incoming documents are automatically recognized
Validation and recognition
The platform checks for mandatory fields and structure, and automatically recognizes amounts and VAT codes.
- Checks for mandatory fields and structure
- Duplicates or errors are flagged immediately
- Every invoice gets a unique digital identifier
Matching with order or receipt
PO invoices are automatically matched with orders and receipts; deviations are flagged immediately.
- PO invoices automatically matched with orders
- Deviations are flagged immediately
- Non-PO invoices are routed for approval
Approval and workflow
Invoices follow a configured authorization flow, with approvals via email, app, or platform.
- Invoices follow a configured authorization flow
- Approvals via email, app, or platform
- Full audit trail of every step
Booking and archiving
Once approved, the invoice is automatically booked and linked to your ERP system for real-time processing.
- Automatic booking after approval
- Connection to your ERP system
- Archiving per statutory retention period
The benefits of our e-invoicing solution
ISPnext helps organizations digitize invoicing in a compliant, fast, and error-free way.
Request a demoEffortless regulatory compliance
With e-invoicing, your organization processes every invoice according to current laws and regulations. Built-in checks and full audit trails make it easy to meet compliance requirements and stay prepared for reviews or audits.
Fast, automatic, and error-free processing
Electronic invoices are automatically recognized, validated, and booked. Manual actions largely disappear, errors are prevented, and processing time is significantly reduced.
Full control within your ERP
ISPnext's e-invoicing solution integrates directly with your ERP system. This lets you work from one central environment with real-time insight into obligations, approvals, and payments.
Why choose our e-invoicing solution?
Customers on e-invoicing
More than 450 organizations trust ISPnext for their invoice processing. Read how Fetim Group benefits from faster, digital invoicing.
View all customer cases ›Prefer to learn more first?
Download the free whitepaper 'Complying with e-invoicing in 5 steps' for practical, valuable insights to digitize compliantly and efficiently.
The foundation for E-invoicing
AP Automation lays the foundation for automated invoice processing.
Our standard ERP integrations
E-invoicing is fully integrated within your existing financial processes, with standard ERP integrations for real-time processing.
Frequently asked questions about e-invoicing
E-invoicing is the electronic sending, receiving, and processing of invoices in a structured format such as UBL or XML. Unlike a PDF, an electronic invoice contains structured data that can be automatically processed by systems. This makes invoice processing faster, more accurate, and fully digital.
An electronic invoice is machine-readable and contains structured data that is automatically read into financial systems. A PDF is merely a digital document that must be processed manually or via OCR. This makes an electronic invoice more reliable, less error-prone, and more efficient than traditional PDF invoices.
For many organizations, e-invoicing is already mandatory when invoicing government bodies. In addition, mandatory e-invoicing within the European Union is continuously being expanded, including toward B2B. By switching now, you're prepared for upcoming e-invoicing regulation and avoid last-minute changes.
With e-invoicing via Peppol, electronic invoices are securely exchanged via a standardized network. Invoices are sent in UBL format, allowing systems to automatically recognize and process the correct data. This provides a reliable and international standard for electronic invoicing.
E-invoicing lowers processing costs, shortens lead times, and reduces errors. It also offers more insight into obligations, better control over approvals, and a higher degree of compliance. These benefits make e-invoicing a future-proof choice for organizations.
E-invoicing is used by governments, large organizations, international companies, and increasingly by mid-sized businesses too. Organizations that choose e-invoicing benefit from faster processing, better compliance, and scalability within their financial processes.
ISPnext supports e-invoicing with an integrated e-invoicing solution as part of AP Automation. This means electronic invoices are automatically received, validated, matched, approved, and booked in the ERP system. Organizations get full control and insight into the complete invoice process.
Take the first step with E-invoicing today
Join 450+ organizations that have digitized their invoicing process with ISPnext.