Accounts payable automation with AI-driven invoice processing
With AP Automation you automate the entire invoice process: invoices are automatically matched with purchase orders and discrepancies are flagged immediately. Thanks to nextAI you work faster, more accurately, and stay in control of your obligations.
Manual invoice processing costs time, money and control
Finance teams still spend hours every week manually processing, checking and approving invoices. That leads to errors, delays and a lack of insight.
See how ISPnext solves this ›Time-consuming manual work
Manually entering, checking and routing invoices takes unnecessary time and increases the risk of errors.
No real-time insight
Outstanding obligations and invoice status are unclear, making cash flow planning difficult.
Compliance risks
Without a full audit trail and controlled approval flows, the risk of compliance issues increases.
Disconnected systems
Invoices arrive via email, portals and paper. Manual entry into the ERP leads to data silos.
Who is this suitable for?
AP Automation is for organizations that want control over their invoice processing and strive for maximum efficiency. Ideal for growing organizations, those with complex administrations, or collaboration across multiple systems, suppliers and teams.
Finance Manager
Finance departments that process invoices digitally and want to work faster and error free.
Procurement Manager
Procurement professionals who want to stay in control of obligations, budgets and contractual agreements.
IT Manager
IT project leaders looking for scalable and secure integrations with existing ERP systems.
How automated invoice processing works in 5 steps
Curious how automated invoice processing works in practice? With AP Automation you digitize the entire process.
Invoice intake
Invoices in PDF, XML or on paper are automatically retrieved, scanned and read.
- Any format: PDF, XML, paper
- Automatically retrieved from inbox and portals
- Instantly shown with a status in the overview
AI recognition
nextAI automatically recognizes invoice number, amount, VAT code and currency, faster and more accurately than manual entry.
- Header data and lines read automatically
- Adjust instructions in plain language
- Ever-improving recognition accuracy
Reading and matching
Invoices are automatically matched with purchase orders; discrepancies are flagged immediately.
- Automatic 2-way and 3-way matching
- Discrepancies flagged per line
- Tolerance and routing to the buyer
Flagging and approving
Invoices automatically follow the right approval flow, with full traceability.
- Smart routing by amount and budget
- Approve, reject or ask a question
- Every step logged and traceable
Posting and archiving
After approval, invoices are automatically posted, paid and archived in a compliant way.
- Journal entry and export to your ERP
- Automatically paid on the due date
- Retained for 7 years with a full audit trail
The benefits of invoice processing software
ISPnext's AP Automation gives finance teams the tools to digitize invoice processing, shorten cycle times and stay in control of liabilities.
Request a demoAutomate time consuming and repetitive tasks
Eliminate manual work and reduce errors by automating processes. Manage incoming invoices efficiently and process invoices from one central platform.
Real time insight into obligations and cash flow
Get immediate insight into outstanding invoices, obligations and financial risks with smart invoice software that keeps your cash flow clear.
Full control over costs and compliance
Prevent duplicate payments, spot discrepancies early and comply with laws and regulations. With AP Automation, invoice approval runs digitally and under control.
Why choose AP Automation?
Customers on AP Automation
More than 450 organizations work with ISPnext. From retail and logistics to food and business services: our customers choose a fast, accurate and clear accounts payable process.
View all customer cases
“Thanks to the ISPnext consultant, we have reached the most optimal alignment for matching!”
“Thanks to ISPnext, our approval process is fully integrated, providing more visibility and faster invoice processing.”
“Thanks to automated invoice processing with AP Automation, we have continuous insight into invoice status and processing is more consistent within our SAP environment.”
Prefer to learn more first?
Download the free whitepaper AP Automation in 5 steps.
Extend your AP Automation with additions
Combine AP Automation with AI recognition, e-invoicing, early payment discounts and real-time budget control for even more control over your invoice process.
ERP integrations for invoice automation
30+ standard ERP integrations, ready to use without customization.
Frequently asked questions about AP Automation
Automated invoice processing, also known as digital or electronic invoice processing, is the process where incoming invoices are fully automatically processed. Think of recognizing, matching, approving and posting invoices without manual steps. This results in fewer errors, time savings and better compliance.
With good invoice processing software you process large numbers of invoices faster, error free and with real time insight. You save time, prevent duplicate payments and comply with laws and regulations. The software also helps with digital invoice processing and invoice automation.
Yes, with AP Automation you can manage incoming invoices directly linked to your ERP. The solution supports SAP, Exact, D365 and Infor, among others. This lets you benefit from automated invoice processing within your existing systems.
AP Automation (Accounts Payable Automation) helps companies process invoices fully automatically, from receipt to payment, which saves time, prevents errors and promotes compliance.
Touchless invoicing means invoices are processed without manual steps. This happens through AI, OCR and automatic matching with purchase orders, ensuring maximum efficiency.
With invoice matching software, incoming invoices are automatically compared with orders or contracts. This prevents discrepancies, speeds up approval and minimizes manual work.
Invoices are automatically routed through workflows based on preset rules, such as amount, budget holder or department. This increases speed, control and prevents delays in the payment process.
Automate your invoice processing today
Join 450+ organizations that have transformed their AP process.