Leolux, a Dutch furniture manufacturer based in Venlo, processes around 5,000 incoming invoices a year with ISPnext’s AP Automation, linked to its ERP system Infor LN. Since starting out in 2009, the solution has grown with Leolux, with the move to the cloud version in 2024 as the latest step.
Invoices ended up on desks and in drawers, processing was manual and error-prone, and no one had full grip on the status of an invoice, while IT also spent a lot of time on technical management of the local solution.
Moved to the cloud version of AP Automation in 2024, fitting the broader IT strategy of relying less on local systems. Working closely together, ICT and Finance set up the software around the process, with automatic recognition and routing of invoices.
No more technical management burden, guaranteed availability, full insight into every step of the invoice process, and a scalable solution that easily grows with rising volumes.
From paper invoices on desks to process control
Before Leolux digitised its invoice process, processing was time-consuming and error-prone. Invoices were scattered across the organisation and no one had full oversight of who was responsible for what.
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Manual processing was time-consuming and error-prone
"Processing invoices manually used to be time-consuming and error-prone," says John Stikkelbroeck, Team Leader ICT at Leolux. "Above all, we wanted to simplify, speed up and digitise the process and we succeeded."
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Invoices were literally getting lost
"Invoices were everywhere, on desks, in drawers, sometimes even lost. We had no grip on the process," John looks back. "That had to change."
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Growing need for scalable, cloud-based technology
Leolux wanted to rely less on local systems and use more scalable technology, a wish that led to the move to the cloud version of AP Automation in 2024.
"You see teams getting a grip on their work again and the peace of mind it brings to the department is golden."
From digitisation to the cloud: set up together with Finance
Leolux built its solution step by step: from digitising and standardising the invoice process, through close collaboration between ICT and Finance, to the move to the cloud in 2024.
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Digitising and standardising the invoice process
"By digitising and standardising, we were able to turn it around. Now everything comes in digitally, we know exactly who has to do what and approvals run a lot smoother," says John.
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Moving to the cloud version of AP Automation
The move to the cloud version, AP Automation, followed in 2024. "We want to rely less on local systems and use more scalable technology," John explains. "ISPnext’s cloud solution fits in well with that."
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Collaboration between ICT and Finance
"Our role as ICT is to facilitate, but Finance knows exactly where the bottlenecks are," says John. "That interplay has been important: we looked together at what the process needs and set up the software accordingly."
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Fast and structured implementation
"The approach was clear, the lines of communication short. There was real pace without losing sight of quality," John reflects. "The project manager was knowledgeable and thought along with our situation."
No more technical management, full insight and room to grow
With the cloud version of AP Automation, the technical management burden disappeared entirely for Leolux, while the team now knows exactly where every invoice stands, even as volumes keep rising.
What it delivers for Leolux
- No more technical management burden, updates are automatic and availability is guaranteed
- Full insight into every step of the invoice process, from receipt to processing
- Shorter turnaround times and lower workload through automatic recognition and routing of invoices
- A scalable solution that keeps performing well, whether it’s ten thousand or fifty thousand invoices
- Close collaboration between ICT and Finance, with software that fits daily working practice
Frequently asked questions about cloud invoice processing at Leolux
Leolux Furniture Group is a Dutch furniture manufacturer with a strong name at home and abroad. From its factory in Venlo, Leolux has designed and produced contemporary, durable furniture with character since it was founded in 1934.
Leolux uses AP Automation, ISPnext’s invoice processing solution within the Source-to-Pay model, linked to its ERP system Infor LN.
Leolux has worked with (earlier versions of) AP Automation since 2009. In 2024, the organisation moved to the cloud version.
Leolux processes around 5,000 incoming invoices a year with AP Automation.
With the cloud version, the technical management burden disappeared for Leolux: updates are automatic, availability is guaranteed and the IT department no longer has to react to management incidents.
ICT facilitated the project, while Finance flagged the bottlenecks in the process. Together they determined how the software should be set up, so the system now fits well with daily working practice.
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