ERP integration BESTMIX for Dynamics 365 F&O

Automatically process purchase invoices with BESTMIX and ISPnext

Connect ISPnext to BESTMIX within Microsoft Dynamics 365 Finance & Operations. Purchase invoices with weight, contract, and transport data are processed automatically, including call-off orders.

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BESTMIX integration

BESTMIX integration for complete control over purchase invoices

BESTMIX is a widely used extension for Microsoft Dynamics 365 Finance & Operations in the food and feed industry. A BESTMIX integration connects ISPnext to this environment, so purchase invoices, including those tied to call-off orders, are processed automatically and accurately. Invoices containing weight, contract, and transport information are recognized and matched without manual intervention.

The integration builds on our certified standard connector for D365 F&O, extended with a BESTMIX specific link. This extension is available through Microsoft AppSource, keeping implementation straightforward and IT effort to a minimum. D365 F&O remains the stable ERP foundation, while ISPnext automates the entire invoice processing workflow.

Benefits

Why organizations choose BESTMIX integration

One central source of truth

Master data and invoice postings are synchronized automatically, so D365 F&O remains the leading source. This prevents errors, reduces risk, and ensures consistent reporting, without approvers needing a separate BESTMIX license.

Real-time processing

Invoices are registered the moment they arrive and posted automatically once the data matches. Reversals and error handling are part of the process, giving full visibility into outstanding liabilities.

Matching on weight and order

Two-way and three-way matching between purchase orders, receipts, and invoices, including matching on received and delivered weights. This prevents incorrect payments and keeps your records reliable.

How it works

From BESTMIX invoice to a fully automated process

ISPnext connects through a certified D365 F&O connector with a BESTMIX specific extension. Once set up, invoices, weights, and contract data flow back and forth automatically, without IT involvement.

Invoice received

Purchase invoices and call-off orders arrive in ISPnext automatically.

Link weight, contract, and transport

Weight data, contract details, and transport information from BESTMIX are linked to the invoice.

Automatic matching

Two-way or three-way matching on order, receipt, and weight is carried out immediately.

Exceptions routed to workflow

Invoices that do not match automatically are routed to the right approver within ISPnext.

Posting and payment in D365 F&O

Approved invoices are posted automatically, including payment date feedback.

Capabilities

What the BESTMIX integration takes care of

Weight matching

Received weights and supplier weights are automatically compared, essential for invoices in the food and feed industry.

Transport integration

Transport data is automatically linked to the corresponding invoice, so freight and delivery costs are processed correctly.

Contract integration & call-off orders

Contract details and call-off orders from BESTMIX are recognized, so invoices are automatically checked against the correct contract terms.

Two-way data sync

Master data and invoice postings flow automatically between D365 F&O and ISPnext. Changes are visible in both systems immediately.

2-way and 3-way matching

ISPnext automatically matches invoices against purchase order, receipt confirmation, and weight. Matches are posted immediately, exceptions go to workflow.

Certified AppSource connection

The integration is available through Microsoft AppSource and works with our certified standard connector for D365 F&O, extended with a BESTMIX specific layer.

Data connection

BESTMIX integration: always up-to-date data in ISPnext, without duplicate work

The connector maintains a live connection with your D365 F&O and BESTMIX environment. No periodic exports, no manual uploads, the data is always up to date.

Master data and reference data
Received weights and supplier weights
Contract details and call-off orders
Transport data
Purchase orders and receipts
Payment terms, discounts, and payment dates

Functionality

Live with your ERP: turning BESTMIX data into a smarter Source-to-Pay process

The BESTMIX integration from ISPnext supports the complete Source-to-Pay process for the food and feed industry. From call-off order to payment, data is processed automatically, including weight and contract matching.

2-way matching
3-way matching
Weight matching
Transport integration
Contract integration & call-off orders
Payment management
Archiving & audit trail
Additional costs (planned/unplanned)
Payment date feedback
Available through Microsoft AppSource
Invoice processing from intake to approval

Who it's for

Who is a BESTMIX integration suited for?

Finance in food & feed

Finance teams in the food and feed industry that need reliable, weight-based invoice matching and full control over purchase invoices.

Purchasing & procurement

Procurement departments working with call-off orders and contracts that need automatic checks on contract terms and deliveries.

Processing industry

Organizations in the processing industry that use BESTMIX alongside D365 F&O and are looking for a scalable, future-proof ERP integration.

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Customer stories

How organizations work with BESTMIX integration

Real-world experiences from organizations automating invoice processing with ISPnext, D365 F&O, and BESTMIX.

Agri / Food

Invoice matching automation in D365 F&O: how Vitelia reduces manual effort

Automatic invoice recognition and matching, fully connected to both D365 F&O and Bestmix.

View case

Herbs & spices

Phased digitisation of invoice processing and greater control over costs at Verstegen

Phased digitisation of invoice processing and firmer control over costs.

View case

Chocolate and cocoa

Quick invoice processing at Natra

A customer since 2007 and automating step by step ever since.

View case

Request a demo View all customer cases

Download whitepaper

Automate your invoice processing with BESTMIX

Download the whitepaper and discover how ISPnext integrates seamlessly with the BESTMIX ERP Suite for automated procurement and invoice processing.

Download the whitepaper

FAQ

Frequently asked questions about the BESTMIX connection

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What is a BESTMIX integration?

What data is synchronized?

Among other things, master data, received and supplier weights, contract details, call-off orders, transport data, purchase orders, and payment terms.

Does the integration support weight matching?

Yes. Alongside standard 2-way and 3-way matching, the integration supports matching on received and delivered weights, something common in the food and feed industry.

Is the integration suitable for call-off orders and contracts?

Yes. Contract details and call-off orders from BESTMIX are automatically linked to invoices, so they are checked against the correct contract terms.

How quickly can you go live with a BESTMIX integration?

The timeline depends on scope and complexity, but ranges from a few weeks to a few months. The standard connection through Microsoft AppSource is usually operational quickly.

Is the connection available through Microsoft AppSource?

Yes. The BESTMIX extension for our certified D365 F&O connector is available through Microsoft AppSource, which keeps implementation simple and IT effort limited.

Next step

Ready to make BESTMIX and ISPnext work together?

Request a demo and see how the integration fits your D365 F&O environment, processes, and team.

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