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Manage suppliers with software for Vendor Management

Supplier management can be challenging. Information is often fragmented, communication is difficult and risks are hard to manage. With Vendor Management from ISPnext, you can change that. Our platform centralises all relevant vendor information, from contracts and spend to performance and risk profiles, in one place. That way you work smarter, make more informed decisions and increase the value of your supply chain.

Vendor Management software

The benefits of Vendor Management

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Better relationships with your suppliers

With the supplier portal, you keep supplier data up-to-date. Requesting information such as contact details or certificates is easy to arrange, making collaboration smoother.

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Understanding spend and performance

Vendor Management gives you control over what you spend per vendor. You link spending to contracts and risk profiles and assess performance via Vendor Rating. This allows you to optimise your supplier relationship management and take advantage of opportunities for bonus discounts.

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Get a better grip on compliance and risk

You classify suppliers by impact and closely monitor risks with internal questionnaires. This allows you to anticipate potential bottlenecks faster and better.

How does Vendor Management work in 5 steps

With Vendor Management, you centrally manage supplier information, monitor performance and work in compliance. You get a grip on risks and get more value out of your supplier relationships through one streamlined platform.

1. Centralise supplier information

2. Measure performance

3. Increase compliance

4. Optimise collaboration

5. Optimising

Vendor Management_Step 1

1. Centralise supplier information

One source for all data, contracts and performance.

  • Capture all supplier data: from NAW and KVK data to ISO certifications.

  • Avoid gaps in your supplier database with central storage and structure.

  • Request missing information through audits and update data up-to-date.

  • Check creditworthiness and financial health through external sources such as Graydon.

Vendor Management_Step 2

2. Measure performance with Vendor Rating

Objective assessment of vendors.

  • Evaluate suppliers periodically using Vendor Rating models.

  • Use smart surveys, SLA agreements and audit results for assessment.

  • Conduct pre- and post-contract risk analyses for realistic risk profile.

  • Gain insight into performance and areas for improvement based on measurable data.

Vendor Management_Step 3

3. Increase compliance

Check certifications and creditworthiness.

  • Automate verification of certifications, insurance and legal requirements.

  • Ensure up-to-date documentation at each supplier through audits and notifications.

  • Reduce risk with periodic review of supplier information.

  • Comply with internal and external regulations with built-in controls.

Vendor Management_Step 4

4. Optimise collaboration

Collaborate efficiently through the Supplier Portal.

  • Make suppliers themselves responsible for supplying and maintaining their data.
  • Collaborate on areas for improvement based on transparent performance dashboards.
  • Schedule periodic evaluations for continuous improvement of the supplier relationship.
  • Collect 360° feedback in which suppliers also assess your organisation.
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5. Keep improving

Monitor, analyse and adjust where necessary.

  • Discuss performance periodically and establish clear improvement actions with suppliers.
  • Use data from Vendor Rating and audits to optimise collaboration.
  • Discover savings opportunities through insights into contract data and pricing structures.
  • Strengthen relationships through continuous dialogue and mutual evaluation.

Supplier360

Utilise centralised data from all your suppliers.

Key benefits:

  • Reliable, centralised supplier data;
  • Strong risk management and compliance;
  • Improved collaboration and partnership.

Rebate Management

Never miss out on rebate income again.

Key benefits:

  • Full transparency and control over rebate agreements;
  • Higher accuracy and compliance through automated processing;
  • Maximise financial impact with real-time insight into rebate performance.

Procurement Team Management

Unlock the value of your procurement team.

Key benefits:

  • One clear definition of savings for full transparency;
  • Complete visibility of current and future savings;
  • A single central platform as the single source of truth.
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Supplier360

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Rebate Management

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Procurement Team Management

Who is Vendor Management suitable for?

Vendor Management is ideal for organisations that want to get a grip on their vendor relationships, minimise risk and optimise performance.

This solution is suitable for:

Marc Procurement Manager

Procurement Manager

Centrally manage supplier information, performance and risk to create better agreements and strengthen your procurement strategy.

Sarah CPO

CPO

Optimise strategic vendor relationships with visibility into risk, compliance and performance from a single vendor management platform.

Alex IT Manager

IT Manager

Ensure secure, scalable integration of vendor data through a streamlined platform that connects effortlessly to your ERP landscape.

ERP integrations for supplier management

Marieke - SDCG-1
"ISPnext's platform works very conveniently. It allows us to have all documents in one storage."

Marieke Bruinsma, Functional administrator | Purchasing Social Domain Central Gelderland

Why choose Vendor Management from ISPnext?

80%

Less manual work

100%

Insight into performance

50%

Shorter onboarding

100%

Overview of agreements

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Vendor Management in 5 steps

Want more control over vendor relationships, risks and performance? Download our whitepaper and find out how a structured Vendor Management process increases efficiency, minimises risk and gets value from your procurement relationships.

Mockup_Preview_Vendor Management in 5 stappen (ENG)

Frequently asked questions about Vendor and Supplier Management

What is Vendor Management?

Vendor Management, also known as Supplier Management, is the process of collecting, managing and analysing all vendor information to optimise relationships, performance and risk.

What is a Vendor Management System (VMS)?

A VMS is software that centralises all vendor information, automates processes and provides visibility into performance and compliance.

How does Vendor Rating work?

Vendor Rating evaluates suppliers based on predetermined criteria, such as quality, delivery reliability and contract compliance.

What does Supplier Relationship Management provide?

It strengthens collaboration, increases performance and reduces risk within the supply chain.

Our Source-to-Pay solutions

Whether choosing the right supplier, managing contracts or processing invoices, with ISPnext you manage the entire process efficiently and compliantly.

Solutions Add-ons

Source-to-Contract

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Sourcing

Source-to-Contract

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Vendor Management

Source-to-Contract

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Contract Management

Purchase-to-Pay

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Procurement

Purchase-to-Pay

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AP Automation

Insights

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Spend Analytics

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Sourcing

Optimise sourcing processes with supplier selection and market analysis.

Key benefits:

  • Accelerate and simplify RFx processes.

  • Negotiate the best terms and prices.

  • Shorten lead times and reduce process costs.

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Vendor Management

Manage supplier relationships effectively with automated evaluations and performance monitoring.

Key benefits:

  • Reduce risk through visibility into creditworthiness.

  • Centralise supplier and policy information.

  • Build strong, trusted relationships with suppliers.

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Contract Management

Streamline contract management from creation to renewal with workflows and compliance monitoring.

Key benefits:

  • Centrally manage contracts and easily share with stakeholders.

  • Improve compliance with standardised templates.

  • Get real-time visibility into obligations and performance.

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Procurement

Automate procurement processes with ordering systems and approval workflows.

Key benefits:

  • Order at negotiated prices and terms.

  • Reduce fraud and errors through authorisations.

  • Bring all spend together for optimal control.

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AP Automation

Accelerate invoice processing with AI and automated approval paths.

Key benefits:

  • Automate repetitive and time-consuming tasks.

  • Prevent erroneous or duplicate payments.

  • Pay on time and improve financial efficiency.

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Spend Analytics

Get deep insights into your spending patterns with comprehensive analytics and reports.

Key Benefits:

  • Get real-time insight into spend and savings potential.

  • Optimise decision making and procurement strategy.

  • Increase transparency and reliability of data.

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nextAI

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DORA

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E-invoicing

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Procurement Team Management

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Supplier360

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Dynamic Discounting

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Rebate Management

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nextAI

Make Business Spend Management processes faster, smarter and easier.

Key benefits:

  • Speed up the processing of invoices, contracts and purchase orders.

  • Minimise errors and exceptions.

  • Save time and money.

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DORA

Integrate DORA compliance into your processes and generate one-click reports.

Key benefits:

  • Automate DORA reporting.

  • Gain insight into operational and digital risks.

  • Implement an efficient and scalable approach.

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E-invoicing

Process invoices digitally, securely and with regulatory compliance.

Key benefits:

  • Comply with national and European standards.

  • Automate validation and processing.

  • Strengthen financial overview with integrated control.

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Procurement Team Management

Make the financial value of the procurement department visible.

Key benefits:

  • Gain full visibility into ongoing and future savings.

  • Increase collaboration and transparency among team members.

  • Centralise reporting for consistent decision-making.

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Supplier360

Get a full 360° view of your suppliers in one central platform.

Key benefits:

  • Centralise supplier data for maximum reliability.

  • Identify risks in a timely manner through continuous monitoring.

  • Encourage collaboration and long-term relationships.

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Dynamic Discounting

Pay faster, save more and strengthen your cash flow.

Key benefits:

  • Increase financial efficiency and cost savings.

  • Realise speed and agility in payment arrangements.

  • Improve collaboration with suppliers through flexible terms.



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Rebate Management

Utilise every bonus appointment, automatically and accurately.

Key benefits:

  • Centralise and automate all rebate agreements.

  • Ensure accuracy and compliance.

  • Maximise financial impact.