NOKERA was looking to improve accounting process efficiency through automated invoice processing. During a period of rapid growth, ISPnext AP Automation was implemented in Dynamics 365, with ROI achieved in just 3 months.
Manual invoice processing caused delays, high error rates and excessive pressure on the accounting department during a period of rapid business growth.
ISPnext AP Automation implemented in Dynamics 365 F&O with automatic order matching, centralised data processing and structured approval workflow.
± 17,000 invoices processed in year one, ROI in 3 months (estimated 6 months) and capacity freed for other departments.
The challenge: manual processing during rapid growth
Before implementing ISPnext, NOKERA faced several obstacles. Manual invoice processing led to delays and high error rates. As the company grew, invoice volumes increased, while the approach failed to scale.
-
Manual processing not scalable
Every invoice had to be manually entered, assigned and approved. With increasing volumes, this took more and more time and increased the risk of errors, resulting in payment delays.
-
Insufficient ERP integration
Invoices could not be processed directly in Dynamics 365 F&O. Assignment to the correct cost centre and approval routing was cumbersome, with no automatic validation against purchase orders.
-
Capacity pressure on accounting
The accounting department spent too much time on routine tasks. This limited capacity for analysis and control, exactly when greater financial oversight was needed during a growth phase.
"With the digitalisation of our invoice processing, we have achieved an enormous efficiency gain."
ISPnext AP Automation in Dynamics 365 F&O
Implementation started in February 2023 and went live in April 2023, within three months. ISPnext integrated seamlessly with Dynamics 365 F&O, automatically matching received invoices against purchase orders for rapid error detection.
-
Go-live in 3 months
From kickoff in February 2023 to go-live in April 2023: NOKERA was live with ISPnext AP Automation within three months. The tight schedule was achieved through a structured approach and strong collaboration.
-
Automatic order matching
Received invoices are automatically matched against purchase orders in Dynamics 365 F&O. Deviations are immediately flagged, so accounting only needs to handle exceptions rather than reviewing every invoice manually.
-
Centralised data processing
All invoice data is processed centrally and posted directly in Dynamics 365 F&O. Manual entry has been replaced by automated assignment to cost centres, projects and entities.
-
Blind posting for further optimisation
In June 2024, NOKERA implemented blind posting: invoices that meet all matching criteria are automatically posted without manual intervention. This further accelerates processing and reduces accounting workload.
ROI in 3 months, capacity freed up
NOKERA processed approximately 17,000 invoices in its first year, achieving ROI in just 3 months, half the estimated payback period of 6 months. Freed-up accounting capacity was redeployed to understaffed departments elsewhere in the organisation.
What it delivers for NOKERA
- Approximately 17,000 invoices per year processed digitally in Dynamics 365 F&O
- ROI achieved in 3 months, half the estimated payback period
- Automatic order matching eliminates manual review of standard invoices
- Accounting capacity freed up and redeployed to understaffed departments
- Blind posting (June 2024) for further acceleration of the processing cycle
Frequently asked questions about AP Automation in Dynamics 365
NOKERA Management AG is a German-Swiss construction company specialising in modular and sustainable building concepts. The company operates in multiple countries and experienced rapid growth around the time of the ISPnext implementation.
NOKERA went live within three months: from kickoff in February 2023 to go-live in April 2023. The fast implementation was made possible by a structured approach and strong collaboration between NOKERA and ISPnext.
ISPnext has a native integration with Microsoft Dynamics 365 Finance & Operations. Invoice data, purchase orders and booking rules are exchanged in real time. Order matching and direct posting happen automatically, without manual intervention.
Blind posting means invoices that fully meet matching criteria are automatically posted without a staff member reviewing them manually. NOKERA implemented this in June 2024 to further increase processing speed.
NOKERA achieved ROI in just 3 months, half the estimated payback period of 6 months. Exact payback time depends on invoice volume, degree of manual processing and implementation speed.
Yes. ISPnext supports multi-entity and multi-country environments. NOKERA operates in Germany and Switzerland and processes invoices for multiple entities centrally via ISPnext in Dynamics 365 F&O.
Discover what ISPnext can do for your organisation
Download the free whitepaper AP Automation in 5 steps and automate your invoice processing step by step.
