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Pantheon ERP integration for Source-to-Pay automation

Together with Pantheon Automation, we have developed a smart ERP integration that allows organizations to fully digitize and optimize their Source-to-Pay process. Thanks to this ERP integration with Pantheon, master data, financial entries, orders and receipts are synchronized in real time. This minimizes manual operations, reduces the risk of errors and fraud and ensures that your financial data is always clear and up-to-date. This creates a grip on expenses, more control over financial processes and room for growth within your organization.

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Benefits of the Pantheon ERP integration

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Unburdening financial administration

Automation within the Source-to-Pay process greatly reduces manual steps. This decreases the chance of errors and leaves the finance team with more time for analysis, control and strategic decision-making instead of operational processing.

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Real-time visibility into expenses and liabilities

Thanks to real-time data synchronization with Pantheon ERP, your administration is always up to date. Open invoices, approval statuses and purchase obligations are immediately visible, allowing you to manage budgets and cash flow faster. This prevents shadow administration and enables timely and correct payments.

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Up-to-date and reliable ERP data (one source of truth)

Automatic synchronization of master data, orders, receipts and entries minimizes duplication of effort and reduces the risk of errors or incorrect payments. ISPnext and Pantheon continuously work with the same source data, keeping the entire Source-to-Pay process manageable and transparent.

How ISPnext links the Source-to-Pay process to Oculus

ISPnext acts as a smart complement to your Pantheon ERP environment, supporting the entire purchase-to-pay process. Where traditional ERP systems mainly register, ISPnext provides invoice automation, workflow-driven approval and extensive control.
This allows you to automate the accounts payable process, improve compliance and keep a grip on expenses without complex adjustments in the ERP system.

1. Master data synchronization

2. Procurement documents entry

3. Matching

4. Approval & control

5. Booking back to ERP

Oculus_Step 1

1. Master data synchronization (Pantheon → ISPnext).

Suppliers, general ledger accounts, cost centers and projects are automatically synchronized so that everyone works with current and consistent master data.

Oculus_Step 2

2. Procurement documents entry (ISPnext).

Invoices come in via email, upload or e-invoicing and are automatically recognized and prepared for processing.

Oculus_Step 3

3. Matching (2-way / 3-way).

Orders, receipts and invoices are automatically matched via 2-way and 3-way matching. Deviations are flagged immediately.

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4. Approval & control

Invoices are factored based on roles, amounts and authorizations, with all actions fully logged.

Oculus_Step 5

5. Booking back to ERP (ISPnext → Pantheon).

After approval, the booking proposal is automatically registered in Pantheon, including status information and audit trail.

Integration developed in cooperation with Pantheon Automation

Together with Pantheon Automation, ISPnext has developed a powerful and future-proof ERP integration. Pantheon is a widely used ERP system within Dutch SME wholesalers and manufacturing companies.

With this real-time ERP link you ensure automatic synchronization of master data, financial data, orders and receipts. This reduces manual work and error proneness, so you are always in control of your financial administration.

Thanks to this standardized integration, the data in Pantheon and ISPnext remains consistent, reliable and up-to-date, enabling more efficient and compliant work and giving your finance department more scope for strategic work.

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ISPnext_Pantheon ERP

Which organizations is the Pantheon ERP integration suitable for?

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SME wholesalers with complex purchasing and inventory processes

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Wholesalers with a production or service branch

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Finance teams looking to standardize and reduce error and fraud rates

Smart invoice processing and full control with Pantheon ERP integration

Invoice processing and automatic matching

Invoices are automatically recognized, matched and approved in ISPnext. After approval, the booking proposal is automatically processed in Pantheon.
Through 2-way and 3-way matching, you only pay for what was actually ordered and received. This reduces fraud, prevents errors and gives full control of the procurement process.

Audit trail & compliance

All steps within the purchase-to-pay process are recorded in ISPnext. From receipt to approval and booking, every action is traceable, which simplifies audits and supports compliance.

Proven results and trust

 Organizations running Pantheon ERP use ISPnext to streamline procurement and invoice processes. The result: fewer manual steps, real-time financial insight and one reliable source of truth across orders, receipts and bookings.  
Louwman Group strengthens grip on financial processes with ISPnext

Louwman Group strengthens grip on financial processes with ISPnext

Accessible Invoice Flows at B&G Hekwerk

Accessible Invoice Flows at B&G Hekwerk

HAK has higher productivity thanks to ISPnext

HAK has higher productivity thanks to ISPnext

Smooth implementation of digital invoicing for DPD

Smooth implementation of digital invoicing for DPD

Leolux streamlines invoice processing with cloud solution

Leolux streamlines invoice processing with cloud solution

CONO Kaasmakers Finds Ideal Successor to AP Automation

CONO Kaasmakers Finds Ideal Successor to AP Automation

Overview and time savings for Euroma

Overview and time savings for Euroma

View more customer cases

Why choose AP Automation?

300+
Organizations trust our invoice processing software
95%
Touchless processing of incoming invoices
50%
Faster approval through fewer manual actions
100%
Insight, control and compliance within the invoice processing workflow
Maarten de Ru ISPnext
"With ISPnext's Pantheon ERP integration, you work flawlessly, faster and with complete control over your financial processes."

Maarten de Ru | Director Partners & Alliances, ISPnext

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5 tips for a successful Source-to-Pay implementation

Fill in your details and receive the white paper 5 tips for a successful Source-to-Pay implementation immediately. Discover how you can save time and money when implementing a Source-to-Pay solution with practical tips and insights.
Mockup_Preview_5 tips voor een succesvolle Source-to-Pay implementatie (ENG)

Frequently asked questions about the Pantheon ERP integration

What is a Pantheon ERP integration with ISPnext?

 A Pantheon ERP integration with ISPnext is a structured connection that enables the automatic exchange of master data, purchase orders, goods receipts and financial postings between Pantheon ERP and the ISPnext platform. 

Is the Pantheon ERP integration synchronised in real time?

 Yes, the Pantheon ERP integration is configured for near real-time data synchronisation. This ensures that data remains up to date during processing, matching and approval workflows 

What data is synchronised through the Pantheon ERP integration?

Typically, the Pantheon ERP integration synchronises:

  • Supplier and master data
  • Purchase orders
  • Goods receipts
  • Financial posting information (after approval)

Does the Pantheon ERP integration support 2-way and 3-way matching?

 Yes, matching functionality is a core component of the Pantheon ERP integration. Invoices can be automatically matched against purchase orders (2-way matching) and against purchase orders and goods receipts (3-way matching). 

How does the Pantheon ERP integration support audit trail and compliance?

Within the Pantheon ERP integration, all step  steps (receipt, matching, approval, booking)  are fully logged. This creates a transparent audit trail and supports internal controls and regulatory compliance requirements. 

How long does the implementation of a Pantheon ERP integration typically take?

 The implementation timeline of a Pantheon ERP integration depends on scope, data quality and the complexity of workflows. During the initial assessment, we jointly define the expected timeline and required resources. 

Is the Pantheon ERP integration suitable for wholesale organisations with production activities?

 Yes. Pantheon ERP is widely used by wholesale organisations with production or service operations. The Pantheon ERP integration with ISPnext aligns seamlessly with these processes. 

Can additional fields or exception workflows be configured within the Pantheon ERP integration?

 In most cases, yes. We start with the standard Pantheon ERP integration and extend it where required to include additional fields, approval flows or exception logic.