Verstegen has opted for a phased digitisation of its invoice processing, with a clear focus on efficiency, cost control and alignment with its ERP roadmap.
More efficient processing of incoming cost invoices and upfront budget approval.
Phased implementation of AP Automation, Peppol e-invoicing and nextAI line recognition, aligned with Infor M3 on-premise and Cloud.
Greater control over operational costs, fewer manual operations and a future-proof foundation for further digitalisation.
The challenge: controlling cost invoices
Verstegen Spices & Sauces is an international family business, founded in 1886 and active in more than 30 countries. The Rotterdam-based company is globally recognised for premium herbs, spices and sauces.
The immediate reason for expanding the partnership with ISPnext was the processing of incoming cost invoices for indirect expenditure. Paul Mennen, Manager Finance & Control: "The reason we started working with ISPnext was to process incoming accounts payable invoices more efficiently and to ensure upfront budget approval for cost invoices, not for raw material purchases."
Alongside efficiency, seamless integration with the existing ERP landscape was a firm requirement, alongside readiness for the planned cloud migration.
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Manual invoice processing
Incoming cost invoices were processed manually, which was time-consuming and prone to errors.
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No upfront budget control
Budget approval for cost invoices was unstructured — no digital workflow, no upfront validation.
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ERP transition to the cloud
Verstegen was still running Infor M3 on-premise and preparing for migration to Infor M3 Cloud. The solution had to support both environments.
"ISPnext helps us work more efficiently and gain greater control over our operational costs and underlying business processes."
Phased approach: AP Automation, Peppol and nextAI
AP Automation automates the entire incoming invoice process. Via the Peppol network, suppliers submit invoices digitally in a standardised format, which improves data quality and removes manual entry. nextAI handles automatic recognition of invoice line items. The implementation is deliberately phased, aligned with the planned ERP migration to Infor M3 Cloud.
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AP Automation
Automating the entire incoming invoice process: from receipt through approval to posting in Infor M3. Budget approval is secured upfront before any invoice is posted.
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E-invoicing via Peppol
Digital, standardised invoice receipt via the European Peppol network improves data quality, eliminates manual entry and prepares Verstegen for EU e-invoicing obligations.
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nextAI Line Recognition
AI-driven recognition of invoice line items (quantities, prices, descriptions) at line level — less manual work, greater accuracy and detailed cost analysis.
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Future-oriented implementation
Phased rollout aligned with the planned ERP migration to Infor M3 Cloud, with Procurement expansion once the cloud migration is complete.
Collaboration and results
Although part of the implementation is still in the ramp-up phase, Verstegen experiences the collaboration with ISPnext as constructive and proactive. Questions are answered quickly and clearly, and confidence in the project team is high.
Across finance and procurement, there is strong confidence in the direction taken: less manual processing, better cost control and a solid foundation for further digitalisation in 2026 and beyond.
Benefits for Verstegen
- More efficient processing of incoming cost invoices
- Upfront budget approval secured via digital workflows
- Better data quality through standardised e-invoicing via Peppol
- Fewer manual operations thanks to nextAI line recognition
- Future-proof alignment with Infor M3 Cloud
Frequently asked questions
AP Automation automates the entire invoice process from receipt through approval to posting. Verstegen uses it to process cost invoices more efficiently, eliminate manual entry and secure upfront budget approval.
Peppol is the European standard network for electronic invoice exchange. Invoices are submitted digitally in a standardised format, reducing errors, improving data quality and making the invoice process more scalable.
nextAI automatically recognises and interprets invoice data, reducing manual effort and increasing processing reliability, particularly through line recognition which automatically reads invoice line items.
Line recognition automatically identifies invoice line items such as quantities, prices and descriptions, enabling line-level validation, greater accuracy and detailed cost analysis.
ISPnext is designed to integrate with both Infor M3 on-premise and Infor M3 Cloud, supporting Verstegen's current setup and planned ERP cloud migration.
Cost invoices are checked against approved budgets before posting. Overruns are flagged and routed through approval workflows, preventing financial surprises after the fact.
Verstegen is migrating from Infor M3 on-premise to the cloud. A phased approach ensures automation fits the current situation and scales when the cloud migration is complete.
Following the successful AP Automation and e-invoicing implementation, the next step is expanding to Procurement within Infor M3 Cloud once the cloud migration is realised.
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