Natra Chocolate International processes almost 50,000 invoices a year and has been using ISPnext's invoice processing solution, including integrated automatic invoice recognition, since 2007. What started at Natra Malle grew into a group-wide solution across the Natra group, linked to the standard interface with Dynamics AX 2012.
With almost 50,000 invoices a year, spread across sites in Belgium, France, Spain and Canada, Natra needed a scalable solution that could process invoices digitally and reliably, without the risk of invoices getting lost in a physical flow.
ISPnext implemented for the entire invoice process, with integrated automatic invoice recognition, workflow-driven approval based on the four-eyes principle, and a standard interface that simplifies group-wide roll-out.
Outstanding items available immediately upon receipt, reliable monthly figures, automatic approval for a 100% match, and a collaboration that has held strong since 2007 across the entire Natra group.
Gaining control over a growing, international invoice flow
Natra Chocolate International processes almost 50,000 invoices annually, coming from multiple sites within the Natra group. That called for a solution that went beyond manual, physical processing.
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A growing invoice volume across multiple countries
With sites in Belgium, France, Spain and Canada, and almost 50,000 invoices a year, Natra needed an invoice processing solution that could scale across the group.
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Risk of lost invoices in the physical flow
Before invoices were processed digitally, there was a risk of invoices getting lost in the physical flow, resulting in unreliable monthly figures.
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Need for structured, fast approval
Invoices needed to reach the right person for approval quickly and with a clear division of responsibilities.
"Thanks to years of experience with ISPnext, we both know exactly what it takes to add new companies. This limits the lead time of a project."
Automated invoice processing with ISPnext
Natra Malle started using ISPnext's invoice processing solution in 2007, at the time linked to the BAAN IV ERP system. The team was so enthusiastic that all Natra group subsidiaries, in Belgium, France, Spain and Canada, started using the same solution. Natra has since phased out the interfaces with Baan IV and Navision and now uses the standard interface with Dynamics AX 2012.
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Automatic invoice recognition
Natra uses integrated automatic invoice recognition within ISPnext, including recognition of the invoice number, invoice date, amounts and order number.
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Workflow-driven approval
Workflows automatically route the invoice to the right person for approval. There is automatic approval for a 100% match, without manual intervention.
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Four-eyes principle and automatic daily mailing
Natra uses a standard approval process with a clear division of responsibilities. The four-eyes principle and automatic daily mailings limit delays in the approval process.
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Group-wide roll-out through a standard interface
Thanks to years of experience with ISPnext and the standard interface with Dynamics AX 2012, rolling out to new entities within the Natra group can happen quickly and efficiently, provided the finance department is involved and resources are available to test everything.
Reliable, faster invoice processing across the entire Natra group
ISPnext's invoice processing solution gives Natra immediately available outstanding items, reliable monthly figures, and an approval process that runs consistently across all sites.
What it delivers for Natra
- Outstanding items available immediately upon receipt, optimising working capital and cashflow
- Reliable monthly figures because invoices no longer get lost in the physical flow
- Automatic routing of invoices to the right approver, with automatic approval for a 100% match
- Faster invoice recording thanks to automatic recognition
- Fast, straightforward roll-out to new entities thanks to the standard interface with Dynamics AX 2012
Frequently asked questions about invoice processing at Natra
Natra Malle started using ISPnext's invoice processing solution in 2007. The team was so enthusiastic that all Natra group subsidiaries, in Belgium, France, Spain and Canada, started using the same solution.
Natra Chocolate International processes almost 50,000 invoices annually.
ISPnext's integrated invoice recognition optimises processing, with automatic recognition of the invoice number, invoice date, amounts and order number.
Workflows automatically route invoices to the right person for approval, following a standard process with a clear division of responsibilities, the four-eyes principle and automatic daily mailings. There is automatic approval for a 100% match.
Natra previously used interfaces with BAAN IV and Navision, but now works with the standard ISPnext interface to Dynamics AX 2012.
Thanks to years of experience and the standard interface, rolling out to new entities is generally fast, provided the finance department is involved and there is enough time to test everything.
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