Compliant e-invoicing and automated invoice processing within SAP at Jaga

With the introduction of mandatory e-invoicing in Belgium, Jaga needed a reliable, compliant way to exchange invoices electronically via the Peppol image: www.jaga.nl network. At the same time, the company wanted to improve invoice processing efficiency within SAP.

By implementing Routty Cloud and ISPnext, Jaga established a framework that supports both compliant e-invoicing and more efficient invoice handling.

The solution reduces manual processing, introduces structured approval workflows, and creates a scalable foundation for further digitalization within finance. 

Before implementing the solution, Jaga relied largely on manual invoice processing and traditional document exchange methods. As invoice volumes increased, this approach became increasingly time consuming and difficult to manage.

Supplier invoices often required manual data entry, validation, and approval, which placed a growing workload on the finance team. Maintaining visibility and control over the full invoice lifecycle was also challenging.

At the same time, the organisation needed a reliable way to exchange invoices electronically through the Peppol network directly from its SAP environment. The solution needed to support compliant invoice exchange while seamlessly integrating with the existing ERP landscape.

In addition, Jaga wanted to ensure that the chosen solution would remain flexible for the future. With a possible ERP transition under consideration, the ability to integrate with different ERP systems was an important requirement. 

To address these challenges, Jaga implemented a combination of Routty Cloud and ISPnext.

Routty Cloud provides access to the Peppol network and enables compliant e-invoicing for both inbound and outbound invoice flows. The solution connects the company’s SAP environment to the Peppol network, ensuring that invoices are exchanged in the required electronic formats.

ISPnext was implemented to automate the accounts payable process. The solution introduces structured workflows for invoice validation and approval, while AI Capture extracts invoice data, reducing manual data entry. 

By working with structured invoice data and automated validation, the accounts payable process shifts towards zero-touch processing. Invoices can be automatically matched against purchase orders and goods receipts, with only exceptions requiring manual review. This reduces manual handling, improves control and creates a scalable invoice process.

Together, the solutions provide a connected framework for compliant electronic invoicing and automated invoice processing within SAP.

 The implementation was carried out in close collaboration between Jaga’s internal teams and the Dynatos consultants.

The project focused on three key areas:
✓enabling inbound Peppol invoices through Routty Cloud
✓implementing ISPnext for automated accounts payable workflows
✓enabling outbound Peppol e-invoicing directly from SAP through the SAP connector

The project followed a structured approach including solution design, system configuration, SAP integration, testing, and end-to-end validation of the invoice flows. 

During implementation, some complexity arose from the existing SAP landscape and deviations from standard integration scenarios. Through close collaboration between the teams and regular project checkpoints, these challenges were addressed, and the solution was stabilized ahead of go-live.

Since go-live, Jaga has modernized its invoicing processes.

The introduction of AI-based invoice capture and automated workflows has reduced the need for manual data entry and improved invoice processing accuracy. Approval workflows are now structured and transparent, providing better visibility into the invoice lifecycle.

On the accounts receivable side, Peppol connectivity enables compliant electronic invoice delivery directly from SAP. This improves reliability and traceability while aligning the organisation with the evolving digital invoicing landscape. 

Jaga sees the current implementation as an important step in its broader digitalisation strategy for finance.

With the foundation now in place for Peppol-based e-invoicing and automated accounts payable processing, the organisation expects to further optimize invoice flows and increase automation levels over time.

As e-invoicing requirements continue to expand across Europe, the Routty Cloud platform will also support future regulatory developments and potential rollouts to additional countries. 

For organisations that need to comply with mandatory e-invoicing while improving invoice processing efficiency, combining Peppol connectivity with accounts payable automation offers a practical, scalable approach. By implementing Routty Cloud and ISPnext within its SAP environment, Jaga has established a compliant invoicing framework that supports both operational efficiency and regulatory readiness.