HAK uses ISPnext AP Automation, integrated with the ERP system Infor Baan. Digitising invoice processing has delivered HAK significant cost savings and higher productivity, processing up to 10,000 invoices a year.
Invoices were processed manually, a time-consuming process for accounts payable, with limited accessibility for other users, while HAK processes up to 10,000 invoices annually within the ERP system Infor Baan.
AP Automation integrated with Infor Baan, with a user-friendly system and knowledgeable support from ISPnext, still intuitive to use years later, according to Finance Manager Wayne van Haperen.
Significant cost savings and higher productivity, invoices accessible to every user, and significantly less time spent by accounts payable, with continued digitisation as the next step.
Manual invoice processing cost time and oversight
HAK processes up to 10,000 invoices annually and uses the ERP system Infor Baan. Before invoice processing was digitised, it involved a great deal of manual work, time-consuming for accounts payable and not accessible to every user.
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Manual actions cost time
Processing invoices required a lot of manual work from accounts payable, resulting in significant time spent before digitisation changed this.
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Processing was disconnected from ERP system Infor Baan
HAK uses the ERP system Infor Baan. To speed up invoice processing, an integrated link between invoices and this ERP system was needed.
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Limited accessibility of invoices
Invoices were not easily accessible to every user, which made collaboration around invoice processing more difficult.
AP Automation integrated with Infor Baan
Three years ago, HAK took the step towards a digital solution to make invoice processing smarter and faster, integrated with the ERP system Infor Baan.
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Interface with ERP system Infor Baan
HAK linked its invoice processing to the ERP system Infor Baan and now processes up to 10,000 invoices annually. Manual actions on and with invoices are a thing of the past, and invoices can be accessed by any user.
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A user-friendly package with knowledgeable support
"It's a very user-friendly package with knowledgeable support. The people at ISPnext are helpful and give input where necessary. The response time to calls and change requests is short," says Maikel Jongenelis, CFO at HAK.
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Close collaboration, still years later
"If we have a question or something needs adjusting, we can switch quickly. That just works nicely," says Wayne van Haperen, Finance Manager at HAK, three years after implementation.
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Continued digitisation as a basis for the future
HAK's main focus is now on bringing more peace and stability to the organisation, with plans for a possible switch from Fourseasons to M3 Cloud and exploring a link with Ultimo.
"The system is easy to understand and works intuitively. It was like that in the beginning, and it still is now."
Cost savings and higher productivity in invoice processing
Thanks to digitising invoice processing, HAK saves significantly on costs and works more efficiently, with accounts payable spending significantly less time, and invoices accessible to every user.
What it delivers for HAK
- Significant cost savings thanks to automated invoice processing
- Invoices accessible to any user
- Significantly less time spent by accounts payable processing invoices
- Intuitive, user-friendly system, still true years after implementation
- Short response time on questions and change requests, with room for further digitisation
Frequently asked questions about invoice processing and AP Automation at HAK
In recent years, HAK grew from a traditional cannery in the Benelux to a branded plant-based food company operating in northwest Europe. Health and sustainability are familiar concepts within HAK.
HAK uses ISPnext AP Automation, integrated with the ERP system Infor Baan.
HAK processes up to 10,000 invoices annually through the interface between ISPnext and the ERP system Infor Baan.
Digitising invoice processing delivered HAK significant cost savings and higher efficiency. Manual actions on and with invoices are a thing of the past, invoices can be accessed by any user, and the time spent by accounts payable on processing invoices is significantly shorter.
HAK describes ISPnext as a very user-friendly package with knowledgeable support, helpful staff, and a short response time on calls and change requests. Years later, according to Finance Manager Wayne van Haperen, the system still works intuitively and is easy to understand.
HAK is currently focused on bringing more peace and stability to the organisation, and is exploring a possible switch from Fourseasons to M3 Cloud and a link with Ultimo, as part of further digitisation.
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