B&G Hekwerk, manufacturing fencing and gates in its own production facilities since 1963, automated its invoicing process with ISPnext as its e-invoicing partner. With an interface to ERP system SAP, B&G now easily retrieves invoices and analyses costs in the general ledger.
Before B&G Hekwerk automated its invoicing process, much of it was still done on paper, time-consuming and difficult to check, with a great need for improved control and clarity.
B&G chose ISPnext as its e-invoicing partner with ISP-Invoice including integrated automatic invoice recognition, integrating the solution with ERP system SAP. Implementation ran via a kick-off, four training days and the "train the trainer" principle, within just over three months.
Invoices are now processed and approved completely digitally, with full visibility into where an invoice is in the process at all times, an efficiency gain for the finance department, with less paper and more invoices processed with less capacity.
From paper invoices to digital control and clarity
Before B&G Hekwerk automated its invoicing process, much of it was still done on paper. Not only time-consuming, but also difficult to check.
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Largely paper-based invoicing process
Before B&G Hekwerk automated its invoicing process, much of it was still done on paper, time-consuming and difficult to check.
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Need for control and clarity
In addition to the intended time efficiency, there was a great need for improved control and clarity in the invoicing process.
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Search for a SAP integration
Once the decision was made to automate the invoice processing process, this was followed by a search for a party that integrates with ERP system SAP.
"Since going live, we have been working with digital invoice processing on a daily basis and it has been going very well."
Fast implementation via kick-off, training and "train the trainer"
B&G chose ISPnext as its e-invoicing partner. Willem Andree, controller at B&G Hekwerk, manages the set-up of the invoice processing solution as admin.
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Convinced after a demo and reference visit
"After a demo and the reference visit to another ISPnext customer, we were convinced to do business," says Willem Andree, controller at B&G Hekwerk.
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Implementation in just over three months
"We started with a kick-off to have all noses in the same direction. We then tested internally with four training days over a four-week period. 'Bugs' were addressed immediately before we went live," Willem explains.
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"Train the trainer" for independent operation
Ewoud Woudenberg, Sales Executive at ISPnext: "We work according to the 'Train the trainer' concept. By transferring the right knowledge to Willem, he is able to function as independently as possible."
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SAP interface for invoices and cost analysis
B&G now easily retrieves invoices through the interface with SAP and analyses costs in the general ledger.
Fully digital invoice processing and greater efficiency
Invoice handling is now completely digital, with an approval process that routes invoices digitally to the right person and always provides visibility into where an invoice is in the process.
What it delivers for B&G Hekwerk
- Fully digital handling of invoices, with full visibility into status in the process at all times
- Interface with SAP for retrieving invoices and analysing costs in the general ledger
- Efficiency gain for the finance department: more invoices processed with less capacity
- Less paper in circulation thanks to fully digital processing
- Further optimisation of automatic recognition, including XML files from smaller suppliers
Frequently asked questions about AP Automation at B&G Hekwerk
B&G Hekwerk has been developing fencing and gates in its own production facilities since 1963, to the highest quality standards. B&G offers customers complete peace of mind, from order service to installation, service and maintenance.
B&G Hekwerk works with ERP system SAP and, via the interface with ISPnext, easily retrieves invoices and analyses costs in the general ledger.
Implementation took just over three months, with a kick-off and four training days spread over four weeks.
ISPnext transfers the right knowledge to one internal administrator (at B&G Hekwerk: Willem Andree), enabling that person to function as independently as possible and train colleagues internally.
Most invoices are recognised well automatically. Only XML files from smaller suppliers are not always recognised correctly yet, this is being further optimised for the highest possible recognition rate.
Less paper in circulation and more invoices processed with less capacity, a clear efficiency gain for the finance department, which can now focus on other processes.
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