Thomassen Energy, which supplies innovative clean energy solutions to gas turbine installations worldwide, chose AP Automation integrated with SAP ECC. Since July 2023, invoice processing has been structured, with direct matching of invoices that carry a purchase order and a single overview for approvers and budget holders.
Invoices were sent by email and regularly got lost, resulting in incomplete periodic financial closings and problems with suppliers because invoices could not be posted on time.
AP Automation implemented and integrated with SAP ECC: invoices with a purchase order are matched directly, invoices without a purchase order are automatically routed to the budget holder, and approvers see everything in a single overview.
No more lost invoices, complete financial closings, invoices paid to suppliers on time, and a successful implementation within roughly three months.
Gaining control over a difficult, email-driven invoice flow
At Thomassen Energy, invoices were processed via email, making it difficult to keep oversight and pay on time.
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Invoices got lost via email
Invoices were sent and received by email, which meant they were easily lost or overlooked. This caused difficulties with invoice processing.
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Incomplete periodic closings
Because invoices were lost or delayed, periodic financial closings were not complete.
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Problems with suppliers due to late payments
Invoices could not be posted on time, so agreed payment terms were exceeded and pressure on supplier relationships increased.
Direct matching and a structured workflow with AP Automation and SAP ECC
Since July 2023, Thomassen Energy has used AP Automation, integrated with SAP ECC, for the entire invoice process.
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Direct matching for purchase order invoices
Invoices that arrive with a purchase order are matched directly, without manual intervention.
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Workflow for invoices without a purchase order
Invoices without a purchase order are automatically routed to the right budget holder for review.
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A single overview for approvers and budget holders
Approvers and budget holders can see in a single summary which invoices are ready to be reviewed, with all the insight they need.
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Integration with SAP ECC
AP Automation is linked to SAP ECC, so invoice data is processed in a structured way within the existing financial administration. Implementation started in April 2023, and with high priority from both sides, the solution went live on schedule on 1 July 2023.
"ISPnext did their utmost to meet the tight implementation schedule. They definitely stayed on top of it, and we were in contact about the technical challenges and progress every week."
No more lost invoices and full oversight
Thanks to AP Automation integrated with SAP ECC, invoices are no longer lost, periodic closings are complete, and approvers and budget holders have continuous oversight, within a successful implementation of roughly three months.
What it delivers for Thomassen Energy
- No more lost invoices thanks to structured processing instead of email
- Complete and timely periodic financial closings
- Invoices posted on time, with no more exceeded payment terms toward suppliers
- A single overview for approvers and budget holders on outstanding invoices
- Seamless integration with SAP ECC, with direct matching for purchase order invoices
Frequently asked questions about AP Automation at Thomassen Energy
Invoices were sent via email and regularly got lost, resulting in incomplete periodic closings and problems with suppliers because payment terms were exceeded.
Invoices that arrive with a purchase order are matched directly within AP Automation, without manual intervention.
Invoices without a purchase order are automatically routed to the right budget holder, who reviews them through a single central overview.
AP Automation is linked to SAP ECC, so invoice data is processed in a structured way within Thomassen Energy’s existing financial administration.
Implementation started in April 2023 and, with high priority from both sides, went live on schedule on 1 July 2023, a timeline of roughly three months.
During implementation there was weekly contact about technical challenges and progress, which contributed to a successful start of the collaboration.
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