PET Power B.V., now part of Berry Agile Solutions and a producer of plastic PET packaging for the pharmaceutical, cosmetics and food industry, has been working with ISPnext's solutions since 2017. With automated invoice processing and Procurement, integrated with MS Dynamics AX, PET Power processes up to 10,000 invoices a year more efficiently, with automatic matching at line level.
Invoices were approved through paper-based processes, spread across folders, and matching partial deliveries to invoices required extra work because delivery notes at line level did not match the total invoice amount.
Implemented ISPnext's invoice processing solution with automatic line-level matching of delivery notes and digital approval, later extended with the Procurement solution for cost invoices.
Invoices always and everywhere available digitally, efficient line-level matching of partial deliveries, no additional AX licences needed for approvers, and an optimised purchasing process for cost invoices.
Gaining control over paper-based invoice processing and partial deliveries
PET Power wanted to make invoice processing more efficient and achieve tight authorisation within the workflow.
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Paper-based invoice flow
Invoices were processed on paper and physically taken in and out of folders, with the risk of getting lost and losing time.
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Matching partial deliveries at line level
PET Power often receives partial deliveries with different delivery notes at line level, so matching invoices against the total amount was not sufficient.
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Extra ERP licences for approvers
Users who only needed to review or approve invoices required additional licences for ERP AX.
Automatic delivery note matching and digital approval in MS Dynamics AX
ISPnext implemented an invoice processing solution that fits seamlessly with the way PET Power handles invoices and partial deliveries.
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Line-level matching instead of total amount
Partial deliveries with different delivery notes are automatically matched to invoices at line level, instead of on the total amount, and automatically prepared for payment.
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Digital approval outside the ERP
The entire recording and approval of the invoice stream runs via ISPnext, with predefined routes and workflow. Only the payment session remains in AX.
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No additional ERP licences needed
All approval actions take place in the invoice processing solution, so no additional AX licences are needed for users who only review or approve invoices.
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Procurement for cost invoices
With ISPnext's Procurement solution, a purchase order is created for cost invoices, so approval is recorded in advance and the cost invoice can be automatically matched to the purchase order on arrival.
"I really enjoy the fact that we don't need to keep switching between ISPnext and AX. The entire recording and approval of the invoice stream happens via ISPnext."
More efficient invoice processing and less paperwork
Thanks to automatic line-level matching and digital approval, PET Power processes invoices and partial deliveries more efficiently, without additional ERP licences for approvers.
What it delivers for PET Power
- Invoices always and everywhere available digitally, without paper flow or lost documents
- Automatic matching of partial deliveries and delivery notes at line level instead of on the total amount
- No additional ERP AX licences needed for users who only review or approve invoices
- More efficient processing of around 6,000 cost invoices a year thanks to digital instead of paper approval
- Optimised purchasing process for cost invoices via ISPnext's Procurement solution
Frequently asked questions about invoice processing at PET Power
Instead of matching invoices against the total amount, partial deliveries and delivery notes are automatically matched to invoices at line level, making discrepancies per line immediately visible.
Yes. PET Power has an interface between ISPnext's invoice processing solution and the MS Dynamics AX ERP system, with only the payment session taking place in AX.
Because all actions for checking and approving invoices take place within ISPnext's solution, no additional licences for ERP AX need to be purchased for these users.
A purchase order is created for cost invoices, so approval is recorded in advance. When the cost invoice arrives, it is automatically matched to the purchase order.
PET Power processes up to 10,000 invoices a year, of which around a third are logistics invoices and roughly 6,000 are cost invoices.
PET Power has been working with ISPnext's solutions since 2017, and has since extended the collaboration with the Procurement solution.
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