Digital signature with ValidSign for a legally sound signing process

ValidSign is a strategic partner within the ISPnext platform and strengthens the entire Source-to-Pay process with secure, legally valid and fully digital signing. By integrating digital signatures directly into ISPnext's ContractManagement, manual signing steps disappear, lead times are significantly reduced and one central, controlled and auditable signing process is created. This gives your organization more control over contracts, supplier agreements and compliance obligations; all within the trusted ISPnext platform.

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Source-to-Pay

ValidSign as part of your Source to Pay process

When ValidSign is integrated into the ISPnext platform, digital signing becomes a logical and intuitive part of the entire Source-to-Pay process. Contracts, supplier documents and agreements are offered for signing directly from ISPnext; without system changes or manual steps. This creates one controlled chain in which contract management, approvals and compliance come together optimally.

More control in contract management
Contracts are drawn up, managed and signed centrally from the same environment. You avoid version risks, speed up approval flows and maintain full traceability on the progress of the signing process.
Lower risks in procurement and supplier processes.
Digital signing ensures legally validated agreements with suppliers. Quotations, SLAs and additional contract documents are legally recorded.
Improved audit trail of the entire S2P process
Signatures are directly part of the same audit trail used in ISPnext for contracts, and supplier documentation. This provides you with a single source of truth for internal and external audits.
Seamless integration without additional complexity
ValidSign integrates directly within ISPnext, without additional IT deployment. The signing process moves with existing processes such as contract and supplier management.

Benefits for your organization

Legally valid, secure and fully auditable

Digital signatures are legally valid according to eIDAS, provide strong evidence for audits and procedures, and with audit trails, archiving and optional two-step verification, ensure maximum transparency and control.

Simple and quick signing

Documents are sent from Contract Management, signed with ValidSign and automatically documented within Contract Management, reducing turnaround times.

Efficient and sustainable fully digital process

By eliminating printing, scanning and mailing, you not only speed up contract formation, but also significantly reduce paper use and carbon emissions.

Efficient digital signing within existing work processes

Users continue to work in their familiar environment, making the signing process a natural part of the daily workflow. At the same time, the cloud solution reduces IT complexity and management burden by connecting to the existing infrastructure without major changes.

ValidSign is deployed within government, healthcare, education and business markets, where organizations are professionalizing their document flows while reducing legal and operational risks. By eliminating manual steps, errors are reduced and contracts are completed faster. This not only makes for more efficient processes, but also higher satisfaction among both internal and external signers thanks to increased speed, clarity and ease of use.

Who is ValidSign suitable for?

Organizations where signatures are frequent

ValidSign accelerates, simplifies and improves the signing process for organizations with an intuitive digital signing tool.

Organizations with high compliance and audit requirements

For industries where governance is key, ValidSign strengthens control over critical document flows with strong audit trails.

Teams working intensively with contracts and formal documents

Suitable for procurement, finance, legal, HR and contract management.

ValidSign

About the partner

ValidSign is a European leading platform for digital signing and supports both advanced and qualified digital signatures. This gives you the same legal security as a physical signature, but with maximum speed, reliability and digital auditability. The platform is designed for organizations that want to modernize their signing process, reduce risk and work sustainably.

Contract Management in 5 Steps

Want to manage contracts effectively and minimize risk? With this white paper, you'll discover how to create a clear and efficient contract process in five easy steps. Centralize contracts, automate workflows and improve collaboration with suppliers. Download now!

Mockup_Preview_Contract Management in 5 stappen (ENG)