Hakron, a family business founded in 1968 and active in accessories for concrete and residential construction, formwork and prefab, and now part of Tap Group, processes 10,000 to 25,000 invoices annually across the six companies of the Hakron Group. With ISPnext's AP Automation, linked to Microsoft D365 F&O, Hakron digitised its entire invoice flow and created a consistent process across all group companies.
Invoices were processed without digital support: everything was stored in binders, with limited visibility into errors such as unapproved purchase orders or missing financial dimensions.
Digitisation of the invoice flow starting with the 2019 implementation, followed by the move to the AP Automation cloud solution with a direct link to Microsoft D365 F&O, used across all Hakron Group companies from one central place.
Faster and more reliable handling of the incoming invoice flow, immediate flagging of errors in entries, and quick insight into the approval route during audits and financial controls.
From paper invoices to control across a growing group of companies
Before digitisation, Hakron worked without digital invoices: everything was stored in binders. With six companies within the Hakron Group and 10,000 to 25,000 invoices per year, there was a need for a more efficient, better-connected solution.
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Fully paper-based invoice flow
Before introducing a digital invoice processing solution, Hakron still worked without digital invoices: all documents were stored in binders.
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Limited visibility into errors in entries
Without a direct link to the ERP system, errors in an entry, such as a purchase order that had not yet been approved or a missing financial dimension, were not immediately visible.
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Multiple companies, one accounts payable administration
The Hakron Group consists of six companies, Hakron Netherlands, Hakron Belgium, Hakron-Terwa, Hakron Houtbouw, Hakron Services and Certacon, all of which need to be manageable from one central place.
"For accounts payable, it is practical and efficient that the software is the same for all companies, making it easy to switch between companies from one place. For the rest of the organisation, it is nice that everyone has quick insight into pending and closed invoices."
Automated invoice processing with AP Automation and Microsoft D365 F&O
Hakron took its first step in 2019 by digitising the invoice flow, followed by a second improvement round with the move to ISPnext's AP Automation cloud solution.
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Digitising the paper invoice flow (2019)
During the first implementation in 2019, Hakron achieved its biggest efficiency improvement: the entire paper flow could be abolished.
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Moving to ISPnext's cloud solution
By switching to AP Automation, Hakron completed a second improvement round: a cloud solution fully aligned with day-to-day invoice processing.
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Direct link with Microsoft D365 F&O
ISPnext has a direct link to Microsoft D365 F&O, allowing an invoice to be processed immediately. Any errors in an entry, such as a purchase order that has not yet been approved or a missing financial dimension, are flagged right away.
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One solution for the entire Hakron Group
For accounts payable, it is practical that the software is the same across all companies within the Hakron Group, allowing easy switching between companies from one place.
Faster and more reliable invoice processing across the Hakron Group
Digitisation and the move to AP Automation, linked to Microsoft D365 F&O, resulted in faster and more reliable handling of the incoming invoice flow, with direct insight into the approval route during audits and financial controls.
What it delivers for Hakron
- Fully digital invoice processing, without a paper archive in binders
- Direct link with Microsoft D365 F&O, with error messages immediately visible for an entry
- One central solution for all six companies within the Hakron Group, with easy switching between companies
- Quick insight into the approval route of invoices during audits and financial controls
- User-friendly software with direct login through Microsoft accounts
Frequently asked questions about AP Automation at Hakron
AP Automation automates the processing of incoming invoices, from recognition to approval, making manual steps such as storage in binders unnecessary.
ISPnext has a direct link to Microsoft D365 F&O, allowing an invoice to be processed immediately, with errors in an entry, such as an unapproved purchase order or a missing financial dimension, immediately visible.
The software is the same for all companies within the Hakron Group, including Hakron Netherlands, Hakron Belgium, Hakron-Terwa, Hakron Houtbouw, Hakron Services and Certacon, allowing easy switching between companies from one place.
Hakron processes between 10,000 and 25,000 invoices annually.
During the first implementation in 2019, Hakron achieved its biggest efficiency improvement, as the entire paper flow could be abolished.
The collaboration is experienced positively: fast, clear and informal communication fits well with how Hakron's Finance department wants to work, with a quick response to tickets.
Discover what ISPnext can do for your organisation
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