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Platform for Business Spend Management

Many organisations struggle with limited visibility into their spend, slow processes and increased risks of error or even fraud. Business Spend Management from ISPnext offers one integrated platform for the entire Source-to-Pay process. From Vendor Management, and Sourcing, to Contract Management, Procurement, AP Automation and Spend Analytics. This allows you to get a grip on each step, limit risks and work structurally on better results.

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Business Spend Management software

The benefits of spend management software

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Organise more efficiently

Our platform easily integrates with your existing ERP system. This gives you direct insight into spend and improves collaboration between departments. This ensures more efficient working and sustainable results within your spend management approach.

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Control risks

Thanks to clear reporting and real-time data, you make informed decisions. You prevent errors, minimise compliance risks and maintain an overview of your budgets using powerful spend management solutions.

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Increase profitability

The spend management system acts as a central point for your procurement and accounts payable processes. The rapid implementation ensures that you benefit almost immediately from lower costs and a smarter way of working.

Business Spend Management in 6 steps

Wondering how to optimise the entire Source-to-Pay process? With Business Spend Management, you work in 6 steps toward complete control of your spend and processes:

1. Centralise vendor data

2. Make data-driven choises

3. Manage contracts centrally

4. Optimise orders

5. Automate invoice processing

6. Control over spend

Business Spend Management_Step 1

1. Centralise vendor data with Vendor Management for better relationships and compliance

  • Manage all supplier data and documentation in one central location for optimal visibility.

  • Automate vendor onboarding to save time and reduce errors.

  • Use Vendor Rating to objectively assess vendors for performance and reliability.

  • Increase compliance through consistent tracking of vendor performance and risk.

Business Spend Management_Step 2

2. Make data-driven choices with Sourcing and digitise the entire RFx process

  • Digitise the entire proposal process, from request to award, for faster decision-making.

  • Compare suppliers transparently on price, delivery time, sustainability and performance.

  • Save 8-15% on procurement costs through optimised supplier selection.

  • Embed Sourcing in your procurement strategy thanks to integration with contract and supplier management.

Business Spend Management_Step 3

3. Manage contracts centrally with Contract Management and shorten turnaround times with e-signing

  • Store and manage contracts and attachments centrally and digitally for better oversight.

  • Speed up signing with digital e-signing and improve contract compliance.

  • Prevent risk with automatic alerts on end dates, terms and obligations.

  • Manage vendor discounts and bonuses real-time with Rebate Management for additional margin.

Business Spend Management_Step 4

4. Optimise orders with Procurement and prevent unauthorised spending

  • Digitise the entire procurement process from requisition to receipt to avoid "maverick spend".

  • Automate approval flows and ensure better budget control.

  • Reduce indirect costs by 10-25% and reduce value waste by 3% per year.

  • Increase efficiency through integration with finance and AP processes.

Business Spend Management_Step 5

5. Speed up invoice processing with AP Automation and reduce manual work with AI

  • Process invoices 80% faster with nextAI.

  • Reduce processing costs by €2 to €6 per invoice.

  • Reduce errors with automatic recognition at header and line level.

  • Integrate with ERP and take advantage of Dynamic Discounting for additional vendor discounts.

Business Spend Management_Step 6

6. Create spend insight with Spend Analytics and discover savings opportunities

  • Aggregate and visualise spend data in dashboards for real-time insight.

  • Quickly detect anomalies, supplier concentrations and savings opportunities.

  • Save 10-12% on indirect costs through better contract compliance and volume bundling.

  • Use category analytics and filters for targeted purchasing decisions and risk management.

Download the whitepaper "Business Spend Management in 6 steps" and find out how to get started efficiently.

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Greater insight and control with a spend management system

Do you work with different systems, vendors or departments? Then you know how difficult it is to maintain control. With Business Spend Management software from ISPnext, you digitise every part of the Source-to-Pay process. From supplier selection to payment: everything runs through one integrated solution.

You save time, avoid errors and gain real-time insight into your obligations, spend and processes. Thanks to automatic workflows, central storage and smart analytics, you optimise your spend management software. You make better informed choices and minimize compliance risks.

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Business Spend Management software

Who is Business Spend Management suitable for?

This solution is ideal for:

Emma AP Manager

Finance Manager

Get real-time control of spend, commitments and budgets with a single platform for control, compliance and financial optimisation.

Marc Procurement Manager

Procurement Manager

Centrally manage the entire Source-to-Pay process and collaborate more efficiently with procurement, finance and suppliers for maximum efficiency.

Tom CFO-1

CFO

Make strategic decisions based on reliable data and reduce indirect costs with integrated spend management.

ERP integrations for spend management

More about our ERP integrations
John Stikkelbroeck - Leolux Furniture Group
"You can see that teams are regaining control of their work, and the calm that brings to the department is worth its weight in gold."

John Stikkelbroeck,Teamleader ICT | Leolux Furniture Group

View customer case
View customer case

Why choose Business Spend Management from ISPnext?

450+

Organisations in a wide range of industries trust our software

30%

Savings on indirect costs through automation and smart insights

 

100%

Real-time visibility into spending, commitments, and compliance

 

0,6

Months to visible impact on process optimisation and cost control

 

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Business Spend Management in 6 steps

Get a grip on your Source-to-Pay process in 6 steps! Download the whitepaper Business Spend Management in 6 steps and find out how to start and expand easily. We guide you every step of the way!

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Frequently asked questions about Business Spend Management software

What is Business Spend Management?

Business Spend Management (BSM) is managing and optimising all spend and processes within your organization. With BSM software you get a grip on supplier management, procurement, contracts and invoice processing from one integrated platform.

What are the benefits of Business Spend Management software?

You reduce manual work, prevent errors, increase compliance and cut costs. Organisations with BSM software realize an average of 10-30% savings in indirect spend.

How does Business Spend Management integrate with my ERP system?

ISPnext offers standard ERP integrations with SAP, Microsoft Dynamics, Exact and Infor, among others . This allows you to work with real-time data and ensure a smooth connection to your existing processes.

Is Business Spend Management suitable for mid-sized organizations?

It is very suitable. Our platform is scalable and designed for organisations with growth ambitions, complex processes or multiple sites. You decide which modules to start with.

Our Source-to-Pay solutions

Whether choosing the right supplier, managing contracts or processing invoices, with ISPnext you manage the entire process efficiently and compliantly.

Solutions Add-ons

Source-to-Contract

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Sourcing

Source-to-Contract

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Vendor Management

Source-to-Contract

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Contract Management

Purchase-to-Pay

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Procurement

Purchase-to-Pay

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AP Automation

Insights

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Spend Analytics

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Sourcing

Optimise sourcing processes with supplier selection and market analysis.

Key benefits:

  • Accelerate and simplify RFx processes.

  • Negotiate the best terms and prices.

  • Shorten lead times and reduce process costs.

More on Sourcing
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Vendor Management

Manage supplier relationships effectively with automated evaluations and performance monitoring.

Key benefits:

  • Reduce risk through visibility into creditworthiness.

  • Centralise supplier and policy information.

  • Build strong, trusted relationships with suppliers.

More on Vendor Management
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Contract Management

Streamline contract management from creation to renewal with workflows and compliance monitoring.

Key benefits:

  • Centrally manage contracts and easily share with stakeholders.

  • Improve compliance with standardised templates.

  • Get real-time visibility into obligations and performance.

More on Contract Management
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Procurement

Automate procurement processes with ordering systems and approval workflows.

Key benefits:

  • Order at negotiated prices and terms.

  • Reduce fraud and errors through authorisations.

  • Bring all spend together for optimal control.

More on Procurement
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AP Automation

Accelerate invoice processing with AI and automated approval paths.

Key benefits:

  • Automate repetitive and time-consuming tasks.

  • Prevent erroneous or duplicate payments.

  • Pay on time and improve financial efficiency.

More on AP Automation
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Spend Analytics

Get deep insights into your spending patterns with comprehensive analytics and reports.

Key Benefits:

  • Get real-time insight into spend and savings potential.

  • Optimise decision making and procurement strategy.

  • Increase transparency and reliability of data.

More on Spend Analytics
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nextAI

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DORA

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E-invoicing

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Procurement Team Management

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Supplier360

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Dynamic Discounting

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Rebate Management

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nextAI

Make Business Spend Management processes faster, smarter and easier.

Key benefits:

  • Speed up the processing of invoices, contracts and purchase orders.

  • Minimise errors and exceptions.

  • Save time and money.

More on nextAI
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DORA

Integrate DORA compliance into your processes and generate one-click reports.

Key benefits:

  • Automate DORA reporting.

  • Gain insight into operational and digital risks.

  • Implement an efficient and scalable approach.

More on DORA
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E-invoicing

Process invoices digitally, securely and with regulatory compliance.

Key benefits:

  • Comply with national and European standards.

  • Automate validation and processing.

  • Strengthen financial overview with integrated control.

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Procurement Team Management

Make the financial value of the procurement department visible.

Key benefits:

  • Gain full visibility into ongoing and future savings.

  • Increase collaboration and transparency among team members.

  • Centralise reporting for consistent decision-making.

More on Procurement Team Management
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Supplier360

Get a full 360° view of your suppliers in one central platform.

Key benefits:

  • Centralise supplier data for maximum reliability.

  • Identify risks in a timely manner through continuous monitoring.

  • Encourage collaboration and long-term relationships.

More on Supplier360
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Dynamic Discounting

Pay faster, save more and strengthen your cash flow.

Key benefits:

  • Increase financial efficiency and cost savings.

  • Realise speed and agility in payment arrangements.

  • Improve collaboration with suppliers through flexible terms.



More on Dynamic Discounting
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Rebate Management

Utilise every bonus appointment, automatically and accurately.

Key benefits:

  • Centralise and automate all rebate agreements.

  • Ensure accuracy and compliance.

  • Maximise financial impact.

More on Rebate Management