ISPnext and ValidSign announce integration for digital signing | ISPnext

Manage digital signatures in ISPnext with ValidSign. Streamline contract processes and improve compliance and control.

ISPnext and ValidSign are joining forces with a new integration within the ISPnext platform. This integration makes it possible to manage the signing process of procurement contracts and other supplier documents entirely within the ISPnext platform. On the recipient side, suppliers and internal budget holders can easily sign contracts digitally. A valuable step towards improving the efficiency of the Source-to-Pay process. 

More time for quality and faster signing processes

With this collaboration, we are taking the next step in fully automating the e-signature process within ISPnext. Users can initiate the signing process directly via ValidSign within the ISPnext application, without leaving the platform. Digital signatures created through ValidSign are fully traceable for audit purposes and legally valid.

The creation and management of contracts takes place within Contract Management. Users can then easily send documents for signing via ValidSign to the relevant parties. Through ValidSign, they can sign documents digitally straight away. Once completed, the signed document is automatically returned and archived in the correct contract file within ISPnext.

This prevents contracts from being lost during the process or incorrect versions from being signed. By enabling digital signing, errors such as missing signatures are avoided and signing is completed more quickly. This allows more time to focus on the content and quality of contracts. As Maarten de Ru, Director Product, Partner & Solution Consulting at ISPnext, states: "The partnership and integration with ValidSign enables our customers to digitally sign contracts and supplier documents efficiently, speed up the signing process and reduce administrative tasks. "

Benefits for the procurement process

This integration offers organisations a user-friendly and intuitive way to accelerate the procurement cycle:

• Smart workflow configuration: ValidSign makes it easy to define a specific signing sequence and add multiple signatories (such as procurement professionals and budget holders) to a single document.
• Continuity: In the absence of an authorised signatory, workflows can easily be reassigned to a substitute, ensuring procurement processes continue without interruption.
• Compliance and audit trail: A proof document is automatically generated for every transaction. This ensures legal validity and guarantees that organisations remain audit-ready with regard to contractual agreements.

“The collaboration with ValidSign makes digital signing simpler, faster and more efficient.”

Integrated within the software landscape

This new integration with ValidSign within ISPnext is a valuable addition for organisations looking to further innovate within their existing processes. It supports flexibility and freedom of choice within the software landscape.

Erik Daggert, Delivery Executive at ValidSign, highlights the impact on the procurement chain:

"In a modern procurement organisation, speed and legal certainty are crucial. With the integration into ISPnext, we maintain speed within the procurement process. Procurement teams no longer need to switch between systems or manually upload documents. With a single click, the entire signing process is initiated, including a complete audit trail. This seamless connection with ISPnext enables organisations to significantly reduce their time-to-contract and further professionalise supplier relationships."