You receive an invoice and attach it to the purchase order. Does the invoice match what you ordered? Did your supplier bill differently? Have the goods ordered already been received or are they yet to be entered? It saves you a lot of processing time if the invoice matches what you ordered.
Automatic interface
With AP Automation, invoices are automatically matched and booked against purchase orders. Purchase order header and line positions are retrieved through an automatic interface with ISPnext's ERP system or the Procurement solution. We use both two-way and three-way matching for this purpose.
Matching is based on matching tolerances. In case of a match, the invoice is automatically booked into the ERP system without approval. Matching can be based on header and/or line level. In the event of a mismatch, the invoice is automatically presented to the organisation for processing. Administrative processing can take place subsequent to explaining the differences and making a decision regarding the invoice.